Date: May 22, 2018
1. HRlinkIT and your privacy
HRlinkiT values your privacy very highly. As a Belgian software company, we are well placed to provide maximum protection and safeguard your privacy. We ensure that we only process the relevant data for the specific target process. In this way we avoid useless transactions and storage of your personal data.
This privacy statement explains which personal data HRlinkIT collects from you through our interaction. We also explain in detail how we use and store that data.
We try to describe this process in a simple and understandable way. If you have further questions do not hesitate to send an email to firstname.lastname@example.org
2. Which personal data is collected?
The following personal data can be shared with us via the website:
- First Name
- Email address
- Phone number
These personal data are requested in the context of:
- Register for a webinar.
- Downloading a whitepaper or other content.
- Fill in the contact form.
- Register for an event or training.
2.2 Apply by email
You can view open vacancies on our website. You can apply for this by email or by letter. The applications that HRlinkIT receives (via email or post) are reviewed and evaluated by our HR service. If you are interested, you will be contacted for an interview. If there is no interest, your CV will be removed immediately. If you have an interesting CV, but there is no open vacancy for you at that time, we will ask you by email if we can keep your CV for 1 year. If you answer negatively or not, your CV will be removed.
Campaigns are targeted marketing campaigns that are limited in time. A campaign lasts up to three months. A target group is defined at the start of a campaign. This target group will receive an email from us with the invitation to surf to the campaign page on our website. This is done via the following services: Reply.io, Autopilot or Mailchimp. If interested, the person can register to receive more information. At that time we ask for the following personal data:
- First Name
- Email address
- Phone number
- We will also ask for your permission as described in point 3.
At the end of the campaign, all personal data will be removed from Reply.io, Autopilot and Mailchimp So this data will be deleted within a maximum of three months.
If you have registered on the campaign page of our website, your data will end up in our CRM system.
We use LinkedIn and / or our CRM system to define and contact target groups. At LinkedIn, we use LinkedIn's Premium Services to search for contacts. If you do not want this, you can unsubscribe from this service on LinkedIn.
2.4 CRM system
HRlinkIT has a CRM system which is our central system for managing contact details of customers and prospects. This information comes from the website, but can also come from other sources such as direct contact (example business card).
The CRM system contains the following information:
- First Name
- Second name
- Role in business and opposite HRlinkIT
- Company Address
- Street and number
- Postal Code
2.5 Google Analytics
Our site also uses Google Analytics. We do this to gain a better understanding of how the website is used. This way we can improve our website.
Google Analytics collects data such as:
- Your IP address
- Your Google session ID
- Which pages you visit on the site
- How did you get to the site
- Your IP address is anonymized by replacing the last 3 digits of your IP address with zeros.
2.6 Logs files
The web server logs all requests into a log file.
This file contains, among other things, your IP address and the pages you have visited.
These logs are only used in case of technical or safety problems.
Log files are kept for three months.
For all personal data that you enter via the website, we will ask your permission to process it.
When entering your personal data, you will also be asked for permission to process your data. Your personal data will only be processed after you have given permission for this. You can withdraw your consent at any time. See point 4 in this privacy statement for an explanation of how you can do this.
We also ask your permission to keep you informed of new whitepapers, events and general news about HRlinkIT's products and services. Here too you can withdraw your consent at any time. See point 4 in this privacy statement for an explanation of how to do this.
For campaigns we also look for contact information in LinkedIn. This is done via the Premium Services of LinkedIn. You have given your permission for this when registering on LinkedIn. You can unsubscribe from the Premium Services of LinkedIn if you want to. For this we refer you to the privacy statement of LinkedIn.
4. How can I withdraw my consent to processing?
You can do this by sending an email to email@example.com
We will process your request as quickly as possible and confirm by e-mail that this has been done.
5. How long do we keep your data?
We will keep your data for 5 years. The 5 years start from the moment you give us permission.
We will regularly contact you by e-mail to ask whether the information we have on you is still correct. In this mail there will also be a link to this privacy statement so that you can assert your rights.
For CVs this is a maximum of one year.
For personal data collected via LinkedIn and where the person did not respond to our invitation, we do not keep the data longer than three months.
Website log files are kept for three months.
It is not the intention of HRlinkIT to collect data from minors.
If we notice that any data has been collected from minors, it will be deleted immediately.
If you are a minor (younger than 16 years) and you wish to apply for a holiday job, we also need the permission of one of your parents
7. With whom do we share your data?
HRlinkIT does not share or sell personal data with other parties.
An exception to this is when the legislator obliges us to do so.
8. How can I assert my rights?
You have the following rights:
- You may withdraw your consent at any time.
- You may request to see what personal data we hold about you.
- You may amend your personal data.
- You can ask us to provide your personal data in a format that can be read by another service in an automated way.
- You can ask us to delete your personal data.
- You can ask us to stop processing your personal data.
- You may object to the processing of your personal data.
- You may request not to receive direct marketing.
- You may request that no automatic decision making is done on your personal data.
All these rights can be exercised by contacting us by email at
or by writing to:
We will respond as soon as possible (at the latest within one month). If we need more time we can extend the deadline with two months. If we need the extra time, we will let you know within a maximum of one month after your request.
If there are any doubts on our part about your identity, we will ask you to confirm your identity before responding to your request for personal data.
9. Amendments to the privacy statement
This privacy statement is subject to change. At the beginning of the privacy statement is the date of the last change. This way you can quickly see whether any changes have been made.
We therefore recommend that you revisit the privacy statement regularly.